Smoother Care Home Operations, Without The Chase
You focus on residents. Zeltri captures every email, document and daily handover; turning them into structured tasks, timely reminders and one searchable record your team can trust.
Built for UK care providers
GDPR aligned
Role-based access
Full audit trail
Permission-based AI answers
Secure and compliant
Where Clarity Becomes
Action, Effortlessly
Stop chasing updates across disconnected systems. Zeltri keeps tasks moving, nothing
missed, and compliance stays firmly on track.
missed, and compliance stays firmly on track.
Ara permission-based AI assistant
Ask a plain-English question and get instant, role-specific answers drawn from emails, documents, finance data and compliance records so your team always knows the next action.
Role-based answers from all connected data
Quick summaries with full context
Intelligent search across emails & documents
Typical flow:
Ask a question
Ara searches authorised data
Answer + summary
Optional next step
Automated Tasks & follow-up
Zeltri converts emails, expiries and deadlines into assigned tasks with smart reminders and escalation so every action is clearly owned and nothing gets overlooked.
Auto task creation from emails & deadlines
Triggered by certificate expiries
Role & location-based assignment
Reminders, escalation & overdue tracking
Manager visibility of all work
Full audit trail to completion
Typical flow:
Email or trigger
Task created & assigned
Reminders & escalation
Completed
Compliance evidence
Zeltri detects new certificates from email, updates the right records and raises tasks for renewals and inspections — keeping you inspection-ready with a complete audit trail.
Compliance schedules with due & overdue views
Record updates with latest versions & dates
Tasks for expiries, renewals & inspections
Auto-detection & filing of certificates
Actions from report recommendations
Full audit trail: evidence through completion
Typical flow:
Certificate received
Evidence saved & record updated
Tasks raised
Tracked to completion
Audit-ready
Enquiry to discharge workflow
Manage each resident’s full journey through clearly defined stages with assigned ownership and automated next steps from first enquiry to final invoice.
Enquiry capture with referral source tracking
Priority setting & next-step tracking
Automated invoicing by fee & payer type
Defined stages: enquiry to discharge
Typical flow:
Enquiry received
Priority & next step set
Admission recorded
Invoices raised
Discharge & final invoice
Accounts Payable, without the chase
Zeltri captures supplier invoices from inboxes, routes them to the right approver, flags exceptions early and produces Xero-ready outputs.
Invoice capture from shared inboxes
Exception handling for missing data
Full audit trail & Xero-ready outputs
Approval workflows by site, role & category
Duplicate detection
Typical flow:
Invoice received
Routed for approval
Exceptions resolved
Ready for Xero
Accounts receivable & LA remittances
Zeltri auto-matches Local Authority remittances to invoices, highlights discrepancies and produces Xero-ready reconciliations cutting manual checks significantly.
Remittance capture across multiple formats
Discrepancy detection: under, over & missing
Reconciled outputs ready for Xero
Auto-matching against invoices & expected income
Tracking of backdated changes & adjustments
Typical flow:
Invoice received
Routed for approval
Exceptions resolved
Ready for Xero
Get Started In Just 4 Steps
Your team stays in control. Zeltri shapes the everyday flow into trackable tasks
while the workflows quietly carry the operational load.
while the workflows quietly carry the operational load.
Discovery
Connect mailboxes, assign roles, and share your resident list.
Setup
Configure users, permissions, and organisational mailboxes.
Build context (2–4 days)
Zeltri processes your documents and populates working records.
Go-Live
Launch dashboards, review approvals, and resolve exceptions.
Low disruption
Zeltri works alongside your existing care systems, so your day-to-day operations carry on uninterrupted. If you ever decide
to move on, your underlying systems and core processes remain in place.
to move on, your underlying systems and core processes remain in place.
What's Next At Zeltri
We’re growing fast, and here’s a peek at what’s brewing for care teams like yours.
HR module
Manage staff onboarding, records, training, compliance and documents; all in one place.
Expanded data integrations
Connect more operational data sources over time, so your actions, evidence and insights become even richer.
Mobile app for staff and families
Stay in the loop with updates, tasks and messages; anytime, anywhere.
Got questions? We’ve
Got Answers
Everything you need to know about how Zeltri works and how it fits your organisation.
Zeltri connects to your inbox and automatically reads incoming emails and attachments.
It extracts key details from invoices, funding letters, certificates and enquiries, files them correctly and converts them into tracked tasks; removing the need for manual uploads or data entry.
Ara is a care-trained AI assistant that answers operational questions instantly.
Staff can ask things like “What tasks are overdue?” or “Which invoices need approval?” and receive accurate, role-based answers, while also creating and updating tasks through simple voice or text commands.
Zeltri automatically tracks compliance activities and stores supporting evidence.
It captures documents as they arrive, timestamps actions and builds a complete audit trail aligned with CQC requirements, so teams are always inspection-ready without last-minute preparation.
Yes, Zeltri is designed for real-world care environments.
Staff can use email, dashboards or voice via Ara, and even attach voice notes to tasks, making it easy to manage work on the floor without relying on complex systems.
Yes, Zeltri integrates directly with Xero.
Invoices are automatically posted with correct coding, and payment updates sync back in real time, removing duplication and ensuring finance data stays accurate across systems.
Tasks are automatically generated from emails, deadlines and operational triggers. They are assigned based on roles or locations, with reminders, status tracking and full visibility, ensuring nothing is missed during shift changes or handovers.
Yes, Zeltri is built to scale across multiple locations.
It supports role-based and site-based workflows with central visibility, allowing leadership teams to manage operations consistently across all care homes.
Zeltri is secure, using encryption, role-based access and secure cloud hosting to protect care home data.
All data is encrypted in transit and at rest, with controlled access, audit trails and backups to support compliance with UK data protection and care regulations.
Bring Order, Calm And Control
To Care Home Operations
Cut the chasing, boost operational visibility and keep every team member aligned
on one connected care operations platform.
on one connected care operations platform.